If you're looking for the best talent to fill several open positions, simple recruitment tools may not cut it. The most efficient way to find top talent quickly is to use a recruiting platform or full-scale HR software that can help your hiring team carry out candidate sourcing in less time and with less effort.
The best recruitment systems can improve your hiring experience through automation, saving your organization both time and money. These often offer the ability to post job openings across hundreds of job boards simultaneously and integrate social recruiting features and configurable candidate screening tools to help you find the right talent.
Our Top Picks for Best Recruiting Software
- ZipRecruiter – Best for Recruitment Campaigns
- JazzHR – Best for Small and Medium-Sized Businesses
- Greenhouse – Best for Onboarding
- Zoho Recruit – Best for Large Recruiting and Staffing Agencies
- RecruiterFlow – Best for Small Recruiting Agencies
- Breezy HR – Best Freemium Option
Best Recruiting Software Reviews
Why we chose it: We choose ZipRecruiter as the best recruitment software for recruitment marketing campaigns because it offers customizable campaign strategies for every budget, real-time assistance for recruiters through dedicated account managers, a traffic boost option for urgent and hard-to-fill jobs and access to an ample database with over 32 million resumes.
- Send job postings to 100+ job boards with one click
- Automatically scan resumes for the skills/experience you need
- Customer support over phone, email or live chat
- Month-to-month plans, no long-term commitments or contracts
- No built-in applicant tracking system
- No onboarding tools
- Offers few integration features
ZipRecruiter is a top-rated employment marketplace and hiring platform. It allows you to post jobs on over 100 job boards at once and claims to actively reach over 10 million qualified candidates per week, a great option for those looking to scale quickly.
The marketplace uses artificial intelligence to match the best candidates to your job posts and send you recommendations similar to those you have liked in the past. Besides its campaign features, you can also send pre-written, personalized messages to job seekers and close job posts at any time. However, it doesn't offer a pause feature.
ZipRecruiter plans are customizable, so pricing will depend on the number of job ads you post, how many users you register, your industry and the job post target location. With the exception of the Elite, all plans allow you to post up to 1 job per location at a time. A four-day risk-free trial is available for those interested in finding out more.
|Smart dashboard, post to 100+ sites, AI candidate matching
|Same as Standard plus access to over 32 million resumes
|Same a Premium, plus traffic boost for urgent jobs
|For companies with over 5,000 employees, post 50+ jobs simultaneously
|Starting at $4,500/month
Why we chose it: JazzHR is an all-in-one talent management system that integrates candidate sourcing and tracking with offer management and automated onboarding features. Small and mid-sized businesses (including recruitment agencies) with under 500 employees will find JazzHR has everything they need.
- Offer management and automated onboarding tools
- Post to dozens of job boards with one click
- Purchase traffic on a pay-per-click or pay-per-post model
- Sync with email to send messages without logging into the platform
- Made primarily for desktop, not mobile
- Not the best option for larger companies (over 500 employees)
JazzHr offers end-to-end talent management support, from employer branding to onboarding. It allows you to post jobs to dozens of job boards simultaneously and includes all the automation you would expect from recruitment software — customizable workflows, trigger emails, personalized communications and feedback loops for collaborators.
JazzHR offers plans for every stage of business growth, provides referral program management, customizable recruiting and compliance reports and integration with a long list of HR tools for background checks, assessments, communications, HRIS, payroll and more.
If you're looking to hire the right candidates quickly and don't have time for resume parsing, Jazz HR gives you a quick view of candidate profiles, so you can get the full picture at a glance. The software also provides interview templates and guides to help you get a head start with the interview process.
Beyond these features, JazzHR also offers a variety of add-ons with which you can customize any plan, including candidate texting ($39/month), dedicated account managers ($119/month), all-access support ($49/month) and career-page customization ($39/month). JazzHR extends a 21-day free trial (no credit card needed) and a 20% discount for nonprofits.
|Unlimited users and three open jobs, only job opening and syndication (for small teams)
|Integrates with a variety of third-party HR technologies for assessments, background checks, HRIS, payroll and more
|$39/month on annual plan
|Unlimited users and unlimited open jobs, job posting and syndication, APS, interviews and assessments
|Same as above
|$239/month on annual plan
|Job posting and syndication, ATS, interviews and assessments, offers and signatures, reporting and compliance, all-access support
|Same as above
|$359/month on annual plan
Why we chose it: Greenhouse is our top recruitment software for onboarding new employees because of its robust post-interview features, including a dedicated resources hub, configurable email flows with next steps, feedback forms, integrations for signatures and countersignatures and customized information collection on documents.
- Create a personalized welcome experience for new hires
- Candidates can self-schedule interviews & record the correct pronunciation of their names
- Access 1,000+ well-known and niche job boards
- Integration with 360+ third-party applications
- Can be expensive for growing companies
- No pricing information on site, must request a demo
Greenhouse is an industry-leading hiring platform that offers recruiting and onboarding as separate products, with seamless integration between the two.
Those interested in Greenhouse’s recruitment software will find it includes common features such as role-specific automated tasks and reminders, collaboration tools for hiring teams, interview kits and scorecards and custom compliance and process reports.
Greenhouse also allows applicants to self-schedule interviews and encourages them to record the correct pronunciation of their names before an interview — features few other competitors offer and that can greatly improve an applicant’s hiring experience.
As for integrations, Greenhouse is compatible with over 360 third-party apps, including ADP, BambooHR, LinkedIn, Glassdoor, Indeed, Slack and DocuSign, among others. The company fails to provide any pricing information on its site and instead encourages interested parties to reach out for a demo.
|Access 1,000+ job boards, collaborate with hiring teams, get custom alerts and tasks, candidate relationship tracking, personalized reports
|Integrates with HRIS and onboarding, job distribution, sourcing, screening, productivity and collaboration, candidate experience and analytics tools
|Former customers say pricing can start at around $6k per year for 10-12 users but increases incrementally as you add new users
|Personalized welcome experience and email flows with next steps, automated administrative tasks, onboarding performance evaluations, resources hub, tools for paperwork completion
|Same as above
Why we chose it: Zoho Recruit is an all-in-one human resources management software that caters specifically to staffing agencies and HR businesses. Some of its key features include time-off management, payroll integration, document management, onboarding, attendance tracking and shift scheduling.
- Offers time-off management, payroll integration, shift scheduling and expense tracking
- Create employee self-service portals and automate HR processes
- Customized 360 performance management feature
- Corporate learning management system for self-paced, hybrid courses
- Ample features and tools make for a steep learning curve
Zoho Recruit is a cloud-based HR software that aims to be a complete solution for staffing agencies, corporate human resources and temporary workforce agencies. It offers everything from candidate sourcing, applicant tracking and resume management to background screening, interviewing, onboarding and much more.
Like other companies on this list, it offers custom job pages, the ability to post multiple jobs at once, AI-powered semantic matching for key job description criteria, recruiting pipelines, automated workflows, pre-interview assessments, video interviews and more.
Unlike any other company, however, Zoho Recruit integrates a host of HR management functionalities that facilitate time-off management, payroll scheduling, invoice generation, performance management and learning management for HR teams. If you need only a few features or are looking for recruitment software with a shallow learning curve, look elsewhere.
Zoho Recruit’s plans are per user per month and billed annually. There is a 15-day free trial, no credit card needed, and a freemium version that offers an employee database and time off management for up to five users. All paid plans have a 45-day money-back guarantee.
|Free job postings, candidate management, email management, interview scheduling and 24/5 support
|Zoho apps, social media, Phonebridge, storage, SMS, document signing, job boards, productivity and collaboration, email marketing, recruiting, background checks, video interviews and assessments
|Adds candidate sourcing, resume management, premium job boards, branded careers site, employee referrals, social recruiting, assessments, hiring pipeline, standard reports and dashboards and department hierarchy
|Same as above
|$25/user/month on annual plan
|Adds AI candidate matching, candidate and staffing portals, layout rules, advanced customization, territory management, recruitment automation, advanced analytics and KPIs, custom reports and dashboards, auto responders, field-level security and more
|Same as above
|$50/user/month on annual plan
Why we chose it: While Recruiterflow doesn’t offer as many features as Zoho Recruit, it has everything individual recruiters and small staffing agencies might need, including sourcing and pipeline management, automated features, integration with productivity tools, a full recruiting CRM and easy-to-read recruiting reports with visuals.
- Candidate sourcing from LinkedIn, Github, AngelList and Xing
- Visual hiring speed reports and sourcing distribution charts
- Reach out to candidates directly from your inbox
- Track when and how many times candidate opens the email
- No mobile app
- Few integrations
Recruiterflow offers all the necessary tools and automated features a small recruiting agency might need, including a chrome extension that lets you recruit right from your inbox, a careers page builder and the ability to post jobs on sites like LinkedIn, Indeed and ZipRecruiter.
Recruiterflow’s careers page is mobile-friendly, optimized for SEO and can integrate with Google analytics to improve marketing performance. As for pipeline management, it offers customizability, candidate tracking, collaboration features and automated transactional emails.
More unique features include the ability to track when and how many times a candidate opens your email, application distribution charts and hiring speed reports with helpful visuals and candidate sourcing from sites such as AngelList, GitHub and Xing.
Recruiterflow plans for recruiting agencies feature unlimited job openings. There is also a 14-day trial and customer service available 24 hours a day, five days a week.
|Growth for Recruiting Agencies
|Unlimited job openings, complete CRM, custom fields, 7 campaigns or users, 24/5 email and chat support
|Google Workspace, Office 365, GitHub, and job boards like Indeed, ZipRecruiter and more
|$75/user/month billed annually OR $89/user/month billed monthly
|Enterprise for Recruiting Agencies
|Same as Growth plan plus automation recipes, unlimited campaigns and API access
|Same as above
|$99/user/month billed annually OR $129/user/month billed monthly
|Growth for Companies
|5 active job openings, unlimited users, 24/5 email support, add more job slots for $20/month
|Same as above
|$99/month billed annually OR $119/month billed monthly
|Scale for Companies
|10 active job openings, unlimited users, 24/5 email support, add more job slots for $15/month
|Same as above
|$149/month billed annually OR $179/month billed monthly
|Enterprise for Companies
|20 active job openings, unlimited users, 24/5 email support, $12/month
|Same as above
|$249/month billed annually OR $299/month billed monthly
Why we chose it: We chose Breezy HR as the best freemium option for recruitment software because its Bootstrap plan includes all the basics for one position or talent pool, including a branded career site, the ability to post on 50+ job boards, resume parsing, multi-language support, plus compliance and automation features.
- Automated background checks with accurate results in 1–2 days
- Automated reference checking at any stage
- Drag-and-drop pipeline and mobile-optimized workflows
- Source reports tell you where candidates are applying for open roles
- Posts to fewer job boards than other software
- Few integration options
Breezy HR offers candidate management and sourcing, reporting and analytics, candidate email, SMS and scheduling, referral program management, the ability to create a custom career site, hiring team collaboration tools and all the same automated features as other options on this list.
Some of Breezy HR’s standout features include candidate interview self-scheduling, nurture campaigns so you can double your response rates from passive candidates, automated background checks and reference checking, access to external recruiters and an AI-assisted messenger that engages with visitors and feeds their details and resume into your candidate pool.
Like other companies on this list, it features a drag-and-drop pipeline interface and workflows that are optimized for mobile. And while it offers fewer integration options than similar companies, it does integrate with all the third-party applications you might need, from Google Workspace to Slack.
All Breezy HR plans can accommodate an unlimited number of candidates. And in addition to its free version, it also offers a full-feature 14-day trial with no credit card needed.
|All the basics for one position or pool, branded career site, post on 50+ job boards, resume parsing and multi-language support, compliance and automation
|Integrates with assessment, background check, calendar, email, HRIS, productivity and single sign-on apps
|Background screening integrations, automated and customizable pipelines, questionnaires, reports, email and calendar integration, interview self-scheduling, video assessments, mobile apps, Slack integration, etc.
|Same as above
|$157/month billed annually OR $189/month billed monthly
|Automated reference checking, customizable interview guides and scorecards, custom referral portal, e-signatures, messenger tool, multiple pipelines, permissions for external recruiters
|Same as above
|$273/month billed annually OR $329/month billed monthly
|Advanced questionnaires, assessment integration, candidate comparison, personalized email campaigns, custom permissions, offer management
|Same as above
|$439/month billed annually OR $529/month billed monthly
Other recruiting software we considered
- Over 40 filters to make searching for candidates fast and easy
- Customizable message templates and bulk messaging
- Collaboration tools make it easy to make team hiring decisions
- Limited to candidates from LinkedIn only
LinkedIn Recruiter allows you to access one of the largest candidate pools available, pulling potential employees directly from LinkedIn. However, you can’t access candidates from other popular job search sites.
You can filter and search through candidates using over 40 filters and keywords, including the “Open to work” filter, which makes it easy to source candidates based on how well they match your job requirements and how likely they are to respond. Additionally, your team can create projects and share candidate history to collaborate throughout the entire recruiting process.
- Automated talent acquisition campaigns with customizable landing pages
- Includes performance management tools to set goals for employees, measure progress and develop skills
- Integrates with payroll, time tracking and finance processes
- No onboarding tools
- No free trial
Workday Recruiting combines recruitment management software with marketing tools, such as automated campaigns and customizable landing pages that attract and engage candidates. The software also includes performance management tools and integrates with other business processes that make for a convenient software solution. That said, it lacks some onboarding tools included with other recruiting software like assessments, and there is no free trial available.
Recruitment Software Guide
Recruitment software is a recruiting solution that can help companies save time and money when screening candidates for multiple job openings.
In this guide, we explain how recruitment software works, some of the common features across software providers, and what to look for when shopping for the best recruitment software.
How does recruitment software work?
Recruitment software can help you simplify your talent acquisition processes from sourcing candidates to hiring and onboarding new employees. The main recruitment stakeholders — the candidates, hiring manager and recruiting team — can all benefit from the organization created by recruitment software.
Recruiting management software allows you to:
- Post job openings on the best job posting sites for employers and source candidates from the best job search sites. Some of the top recruiting software will allow you to post across hundreds of job search sites to maximize your reach.
- Collect and review job applications and resumes. After getting all of these documents in one place, you can use automation tools to complete the tedious task of resume parsing, which helps you identify qualified candidates quickly and easily.
- Optimize your recruitment strategy through customized workflows and automated tasks such as messaging, creating email templates or sending offer letters.
- Track candidate data and make it easy to set up interviews. Some may also include screening tools like automatic reference-checking or assessments that test candidates’ skills.
- Collaborate among recruiting teams. Most software will allow team members to share candidate profiles and see progress on specific hiring projects.
- Obtain reports and analytics that give insight into software usage and the effectiveness of your recruiting strategies.
Beyond candidate sourcing, tracking and interviewing, recruitment software may also provide tools to streamline offer management and onboarding processes. Some software even include human resources information system (HRIS) and human resource management features such as payroll scheduling and time-off management.
What are the types of recruiting software?
While recruiting software will usually include a multitude of tools and features to help you through the entire recruiting process, it’s usually focused on one specific step. For example, your software may focus primarily on resume parsing but still offer features that help with job postings or interview scheduling.
The following are a few of the most common types of recruiting software:
- Applicant Tracking System (ATS) — ATS is a type of tracking software that allows you to organize your job postings, candidates and interview information. Added features like candidate filtering or automatic reference checking may help with resume collection and parsing.
- Candidate Relationship Management (CRM) — CRM helps to integrate marketing into your recruitment strategies. It can provide analytics about your candidate pool from various recruiting databases and help you create marketing campaigns to attract candidates.
- Interview software — Interview software can provide online scheduling capabilities to plan interviews and video messaging features for real-time or recorded interviews. More advanced technology can provide unbiased insights about personality traits and speech or body language patterns.
What is the cost of recruiting software?
Most recruitment software requires a monthly or annual subscription and provides customer support features and other extras, such as access to third-party recruiters and campaign managers. Pricing can vary widely depending on the size of your organization, your industry and location and the features included in the plan.
There are great free recruitment options with limited features out there. If you want to reach the broadest pool of applicants, have a large or growing business or need more robust features, recruitment software can cost anywhere from hundreds to thousands of dollars per month.
How to choose the right recruiting software
Choosing the right recruitment software comes down to understanding the needs of your organization. This means taking into account factors such as the size and type of the company.
For instance, a small business won’t require the same features as an enterprise with over 500 employees. Make a detailed assessment of your needs and proceed accordingly.
When shopping for software, you might want to look for the following:
- A user-friendly interface
- Built-in features, such as an applicant tracking system (ATS)
- Integration with third-party apps
- Tech support availability
Recruiting Software FAQ
What is recruiting software?
Why use recruitment software?
How much does recruitment software cost?
Pricing for recruitment software can vary greatly depending on the size of your organization, your industry and location, and the features you need.
If you own a small business, there are free software options that offer limited job posts and resume parsing. For larger companies or those looking for more robust features and automation, a paid subscription could cost anywhere from hundreds to thousands of dollars a month.
How to choose recruiting software
To choose the right recruiting software, first determine the needs of your business. Do you simply need to source applicants or do you want help with onboarding and beyond? Do you need to hire for multiple positions or are you looking for specialized skills?
Once you've determined your needs, look for software options that provide the features you're looking for while keeping within your budget.
Can recruitment software help with compliance and legal issues in hiring?
Recruitment software is usually programmed to comply with federal, state and local recruitment laws. Automating your recruitment strategies can help avoid human error and bias that can lead to regulatory violations.
In addition, some software allows you to store reports and analytics that make it easier to spot errors and keep up-to-date with legal forms during the hiring process. Small businesses can especially benefit from recruitment software because it can help them stay organized with all the tasks that go along with recruitment compliance.
How do I create a recruiting pipeline?
Creating a recruiting pipeline is similar to creating a sales pipeline. In this case, instead of trying to attract customers, you are trying to attract employees. Therefore, it makes sense to follow some basic marketing steps.
First, make sure you create a solid employer brand so you can be clear about why people should work for your company. Then, you can look for sources of passive candidates such as social media. You may want to invest in advertising and recruitment software that can bring in potential employees and help you keep track of them. Your recruitment software can also help you move those candidates to the next steps. Use metrics along the way as you would in your other marketing efforts to see the effectiveness of your campaigns and make changes as needed.